Keeping Attendees Safe & Healthy at Your Next Corporate Event

Event to do list

We’re looking forward to when we’re able to invite professionals and groups from California and beyond back to Anaheim Majestic for special corporate events. While it’s still up in the air as to when it’ll be safe to gather once again, there’s no doubt that future corporate events are going to be different. More than ever, health and safety need to be a top priority. Whether you’re already gearing up for a great corporate event in 2021 or you’re just looking for some inspiration for future events, we’re here to help. Here are some easy ways to incorporate health and wellness initiatives into your corporate events moving forward.

Plan to expand digitally.

Even as event venues around Anaheim reopen, some attendees may still be hesitant to attend. Consider adding or expanding digital aspects, such as live streams, to allow people to join in from home if they can’t make the conference or meeting in-person. This also allows you to cap the number of in-person attendees if need be while allowing others to participate. Be sure to check with your venue you about audio/visual equipment, internet capabilities, and support to make sure they can handle your event’s tech needs.

Keep freebies, handouts, and marketing materials digital.

Consider making agendas, handouts, brochures, and other marketing materials digitally accessible. That way, you not only save paper and printing costs, but you also limit what people are touching and passing around during the event. Digital swag bags with coupons, free trials, and exclusive digital content from sponsors/vendors are also a great alternative to pens, notepads, and other swag that require additional contact. It also allows those attending digitally to get the materials and goodies that those onsite will be getting, so they’ll still feel connected.

Have a sanitation station for in-person attendees.

Have a well-stocked sanitation station with hand sanitizer, disinfecting wipes, and PPE like gloves and masks for attendees to use. This is an easy way to ease the minds of attendees and limit the spread of germs and bacteria.

Space out tables & seating.

Spread out tables, chairs, and other seating at least 6 feet apart, per Centers for Disease Control’s recommendation. This may require a bigger space, but it will naturally help to encourage social distancing practices throughout the meeting or event. Taking advantage of the California sunshine and moving your event outdoors may also allow people more space to spread out. (Our patios and gardens make for a great socially-distanced outdoor meeting space, by the way.)

Have individual meals & drinks rather than buffet-style.

While buffet-style options are popular among corporate events, it means multiple people are touching serving utensils and congregating around the food. Switching to individually-plated meals and drinks can be a safer alternative when following social distancing protocols. Work with your venue and caterer to plan the right food and beverage options for your gathering.

Discuss health and sanitation procedures with the venue.

Communication is key when it comes to making health, wellness, and safety a top priority at your event. We think it’s important to have conversations with our guests about the procedures we’ll have in place and discuss their expectations as well. That way, everyone is on the same page and working together to keep event attendees safe and healthy.

Make attendees aware of policies ahead of time.

Of course, communicating with attendees is just as important as communicating with your vendors/venue. First, knowing what event organizers and the venue are doing to keep them safe can help ease their minds as we transition into this new normal. Plus, you’ll also want to be clear what’s expected of them — such as wearing a mask and limiting handshakes and personal contact — so there’s no surprises or uncertainty throughout the event. Emails, blog posts, website pages, and social media are great tools to keep attendees apprised of need-to-know details.

Think “health” beyond COVID-19.

There’s no doubt that this pandemic experience is going to be on all of our minds as we slowly transition back to in-person corporate events. While extra precautions and safety measures are important moving forward, we must not forget other wellness initiatives that were a priority before this as well. It’s important to think about health broadly and take care of the whole person throughout your conference, meeting, or retreat. For example:

  • Plan healthy and nutritious meal options for attendees — including gluten-free, dairy-free, nut-free, vegan, and vegetarian options for those that need them. Here at Anaheim Majestic, our culinary team will work with you to craft the perfect menu for your corporate event.
  • Provide plenty of water. Water is known to have many health benefits and impact energy levels and brain function, so it’s important to keep your guests hydrated throughout the meeting
  • Choose a venue/lodging with a gym and/or access to all the outdoor recreation SoCal has to offer to allow attendees to easily keep up with their exercise routines if they so choose.
  • Allow plenty of time for breaks. Corporate events are fun, but they can be mentally and physically draining. Give attendees a chance to recharge between meetings. Taking a nice stroll through our beautiful gardens or doing some socially-distanced yoga on the lawns can be a great way to recharge and refocus.
  • Change up the seating. Sometimes, giving attendees the opportunity to stand or change up their position, rather than sitting for an extended period, can be a great way to keep them comfortable.
  • Schedule time for fun and relaxation. Anaheim has so much to offer, so take advantage of it. Whether it’s a team Happy Hour on our patio, a visit to one of the local breweries, or a trip to Disneyland® Resort (once it reopens), there’s plenty of ways to make your corporate event memorable — while still keeping social distancing and other practices top of mind.

Keep up with expert health and safety recommendations

We’ve been keeping a close eye on recommendations from state, national, and world health experts throughout the last few months. We’ll continue to do so and encourage businesses to do their research as well. These experts will continue to offer clear guidelines as the situation continues to unfold. Here are a few resources for meeting planners and event organizers in California…

As we all know, successful events don’t just happen overnight. They take planning and preparation. If you’re starting to plan for future corporate events, Anaheim Majestic is here to help. We’ll keep health and safety top of mind and work with you to plan an event that’s fun, safe, and successful. Contact our team today to get started.

Get Meeting Proposal for Anaheim Majestic Garden Hotel